445th Airlift Wing - Security and Policy Review

Security and policy review ensures that Air Force information is released in a timely manner, without divulging classified, sensitive technical, or operational information. It also ensures that information is technically accurate, non-proprietary, free of information about critical military technology and conforms to Department of Defense and military service policies.

This page details the process to submit information for security and policy review to the 445th Airlift Wing Public Affairs office. The 445th AW/PA office reviews information proposed for public release associated with the 445th Airlift Wing. 

What Needs to be Submitted?

Material proposed for public release that mentions 445th Airlift Wing/655th Intelligence Surveillance Reconnaissance Wing organizations, Air Force, Department of Defense, or any other government agency's plans, policies, programs, operations, budget, personnel or activities needs to be cleared through Security and Policy Review. If your material does not mention or discuss any of these issues, or foreign policy/military operations, it probably doesn't require coordination.

Presentation charts, briefing slides, photos, videos, speeches, abstracts, manuscripts, technical papers, dissertations, theses, journal articles and news releases are examples of Air Force material normally submitted. Only submit material proposed to be released to a public forum. Material intended to be shared exclusively with AF, DOD and defense contractors involved in the program normally does not require Security and Policy Review.

Submission Procedures - DOD/USAF Authors:

This is an electronic process for submitting material for review. Government submitters must have Common Access Card access to the Air Force network.

Directive submission procedures are detailed in AF Instruction 35-101 (20 Nov 20)Public Affairs Operations, chapter nine, "Security and Policy Review Process" and 445th Airlift Wing Security and Policy Review Program fact Sheet. Submitters must review the entire instruction to ensure compliance.  Selected excerpts are summarized in this fact sheet, however all submitters are responsible for ensuring compliance with the instruction.

The AFIMSC Security and Policy Review Worksheet, is the prescribed form. Earlier versions are obsolete and will not be accepted.  Detailed instructions for completion are on page two of the form. The form is available by clicking here or can be downloaded from the 445th AW PA Sharepoint site.

Coordinate the material you want cleared for public release through your organization using the AFIMSC Security and Policy Review Worksheet. Obtain the minimum three required electronic signatures by appropriate subject matter expert U.S. Government (not contractor) personnel. 

Submitters are responsible for ensuring appropriate coordination with other program offices, commands or agencies which have equities in the release decision. This coordination should normally be accomplished before submission to Public Affairs and clearly annotated on the AFIMSC Security and Policy Review Worksheet. If coordination by other major commands, higher headquarters, or other U.S. Government agencies is required and has not been accomplished, please clearly annotate this on the AFIMSC Worksheet.

Submit the completed AFIMSC Security and Policy Review Worksheet and the document to be reviewed to 445th AW Public Affairs. 
Submit documents (call PA office regarding submission of videos) via the 445th Airlift Wing Public Affairs Organization Box 445aw.pa2@us.af.mil.

If you have any difficulty, please e-mail or contact Public Affairs at the numbers listed below and we will verify your status and provide site access permissions.

NOTE: Preferred format for most documents submitted for review is Adobe PDF. Please use the standardized filename protocol listed on the SharePoint site. Failure to follow filename protocols to associate the AFIMSC Security and Policy Review Worksheet and submitted document may delay processing!
Submit final copies only. Do not submit interim drafts or documents with blanks. These will be returned without action.

Submission Deadlines

If your material requires only local clearance, please allow up to 10 working days (not including the day of submission) for review. Exceptions are granted only in rare circumstances.

Please note complex documents, manuscripts, dissertations and theses may take up to 60 days for review by Pentagon or other federal agencies with an equity in the decision to release. The clock does not start until the material reaches Public Affairs. 

Public Affairs will not clear information "after-the-fact," which has already been presented/distributed or for which the submission or use deadline(s) have already passed.

Clearance Notifications

The submitter listed on the AFIMSC Security and Policy Review Worksheet will receive an e-mail notification on disposition of the case as soon as all proper coordination has been accomplished. It is the submitter's responsibility to further notify all interested parties of the release decision.

The most frequent security and policy review determinations are:

  • Cleared for Release
  • Cleared, with Recommendation
  • Cleared, as Amended
  • Objection, Not Cleared
  • AF No Objection (additional coordination required by other non-AF agencies)
  • AF No Equity

Please do not call or e-mail Public Affairs to request status on a submitted case until the minimum coordination time has passed (see Submission Deadlines). We regret any inconvenience this may cause and sincerely appreciate your cooperation, as these requests delay processing for all cases in coordination.

Contact us:

445 AW/PA
5439 McCormick Ave, Bldg. 4010, Room 171, Area A
Wright-Patterson AFB, Ohio 45433

Telephone: 937-257-5784 (Public Affairs Main Line).  E-mail: 445aw.pa2@us.af.mil.

Last updated: May 2024